How to Use Meteor Meet
Give your meeting a name (e.g., "Team Lunch", "Project Kickoff"), choose the dates you're flexible on, set a time range, and tell us who's organizing. Check the box if you want to be notified when people respond.
Once your meeting is created, you'll get a unique link. Share it with everyone you need to find a time with. You can copy the link directly or send it via email.
Each person who opens your link enters their name and clicks on the dates and times when they're free. The calendar shows the heat map of when most people are available — darker green means more people can meet then.
At the top of the page, you'll see "Best times" — the time slots ranked by how many people are free. Pick the slot that works best and schedule your meeting!
Tips
- Use the light/dark theme toggle in the top right to match your preference.
- You can create multiple meetings and share different links for different groups.
- Click individual time slots to mark or unmark when you're available — no need to drag.
- Share the link without creating an account — anyone can join with just their name.
Frequently Asked Questions
No! Meteor Meet works without accounts. The organizer just needs an email address to receive the meeting link. Participants only need to enter their name.
Yes. Your meeting data is stored securely in Firebase. Only people with the meeting link can view it. We don't sell or share your data, and there's no tracking.
You can edit the meeting name by clicking the pencil icon next to the title. To change dates or times, you'll need to create a new meeting. Participant responses are saved in real time, so you can check them anytime.
If someone rejoins with a slightly different spelling, Meteor will recognize them as a returning user and ask if they want to continue as that person or use a new name. They can also clear their times and start fresh with a different name.
Meetings stay available as long as needed. You can bookmark the link and come back to check responses anytime. If you don't use a meeting, it will still be there — nothing expires automatically.
Yes! Click the "📊 Send best times" button in the sidebar to email a nicely formatted summary of the top time slots to anyone. This is great for announcing the final decision.
Meteor Meet is available in English, French, and Hebrew. Switch languages anytime using the buttons at the top of the page. The meeting creator's language preference is used as the default for other participants.
Create a new meeting with the additional dates and share a new link. You can use a similar name so people know it's related (e.g., "Team Lunch - Extra dates"). Responses in each meeting are tracked separately.
No limit! Meteor can handle meetings with dozens or hundreds of participants. The interface updates in real time as people mark their availability.
If you checked "Email me when someone responds" when creating the meeting, you'll get one email after someone finishes marking their availability (we wait 60 seconds for them to finish). You can disable this anytime by unchecking the box before creating a new meeting.
Need Help?
Have questions, found a bug, or want to suggest a feature? We'd love to hear from you!
Contact Avi Klaymanavi@whenfree.org
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© 2026 Meteor Meet by Avi Klayman